SADA YDC Congress Poster Competition Guidelines

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The Young Dentists Council (YDC) of the South African Dental Association (SADA) hereby extends an invitation to all South African Academic Institutions and Public as well as Private Health Facilities to participate in their third annual SADA YDC 2017 Poster Competition. The competition will be hosted at the SADA 2017 National Congress, which will be held from the 4th to the 6th of August 2017 at the Century City Conference Centre, Cape Town, Western Cape Province.

We therefore request Deans and their relevant Heads of Department to pre-select candidates to participate in the poster competition. Eligible principal candidates must be either undergraduate or post graduate students. Eligible independent dental researchers are also encouraged to submit their abstracts. The research project should not have previously won an award.

Posters can be submitted in the following four categories of research:

  • Undergraduate clinical research
  • Undergraduate non-clinical research
  • Postgraduate clinical research
  • Postgraduate non-clinical research

The research project must be presented in the form of a poster and the finalists will be invited to a 10-minute (maximum) interview session with the judges. The slot will comprise a 5 minute presentation by the participant and 5 minute discuss/questions opportunity for the judges. English will be language of the competition.

Eligible researchers      

The principal candidate must be:

  • A SADA member
  • 35 years of age or younger at the time of the Poster Competition.

Co-researchers should also be members of SADA but may be older. There should be a maximum of three co-authors.


Abstract Submission opens

01 June 2017

Abstract Submission closes

14 July 2017


05 August 2017

Award Ceremony

Gala Dinner held at Century City on 5 August 2017

Oral Presentations at the poster will be restricted to 10 minute slots per finalist which includes questions posed by the judges. Answers given should be clear and concise reflecting an understanding of the subject matter.

Guidelines for the poster session

  1. 1.Abstract to be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it.; This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 14 July 2017.
  2. Hereunder the abstract guidelinesWord count limit - maximum 500 words
  • Title
  • Background/Significance
  • Aims and objectives
  • Methods 
  • Results
  • Conclusions
  1. Posters will be displayed from the 05-06 August 2017, and presenters are expected to erect their posters in the judging venue on Saturday 05 August. The posters will, thereafter, be moved back to the Traders’ Exhibition Area so that they receive good exposure to the delegates at the Congress for the rest of the weekend.
  2. Judging of the posters will take place on the 05 August 2017. Time and specific venue for presentations will be communicated to the finalists once all abstracts have been accepted and the final participants numbers are confirmed.
  3. First authors should report to the poster area in the designated exhibition area at least 30 minutes before the Judging Session.
  4. Poster presentation to be done by the first author.
  5. Hereunder dimensions of the Panel poster boards: Panel Dimensions- 1m – wide, 2.5m – high (please ensure that the posters do not exceed the Panel dimensions)

Note: No pinning or pegging of panels allowed.

Prestik/double sided tape will be provided by SADA to secure the posters.

  1. There will be dedicated viewing times, during which presenters will be expected to stand by their posters.
  2. Posters can be removed after the judging.

Judges will follow the preselected criteria for the judging of the posters and the winning posters in each category will be announced during the gala dinner.

There will be one overall winner in the undergraduate and one in the postgraduate section.

The Young Researcher award judging criteria is as follows:



Does the poster make an impression on the viewer? Professional appearance; good flow of information; logical layout; Easy to read; neatness; How much text does the poster contain? Is there any grammar or spelling mistake?


Clear and concise; specific; adequate


Provides sufficient rationale for pursuing the study

Aims and Objectives

Clearly stated and relevant


Strong and appropriate for testing this hypothesis or fulfilling the study objective


Quality of the graphs, tables and figures; complexity of the results; validity of these statistical methods


Shows an rational understanding of the results and literature


Reflective of the Aims and Objectives; supported by data; consistent with the hypothesis being tested.

Are the limitations of study/suggestions for future research identified?

Scientific content

Relevant; contributing to the advancement of Dentistry


Finalists will be invited to attend the Awards Function at the SADA Gala Dinner on the Saturday 05 August 2017 when the winner/s will be announced.


  • SADA Bronze Medal for Young Researchers
  • Award winner/s shall be announced in the SADJ
  • Free SADA CORE membership for 2018
  • Cash Prize of R3000


South African Dental Association

Attention: Dr Nosipho Mzobe

Private Bag X 1



Tel: 011- 484 5288

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.; This email address is being protected from spambots. You need JavaScript enabled to view it.

(please send abstracts via email to both addresses)